Specialized Services

Our information management experts can custom design a solution to meet your specific information needs. From initiating a records retention program for paper documents to implementing a sophisticated disaster recovery plan for data, Millennium uses the latest technology to find the best solution for you. Millennium consulting services provides the final step in total information management.

 Records Retention

Millennium designs and implements total records retention programs. Our professionally engineered records retention systems meet all federal, state and IRS records retention requirements. Our retention experts can help you classify your documents and determine how your corporate policies match with legal, tax and ISO requirements. We can assist you in developing a retention plan and work with your staff to insure proper implementation. Click here for a sample Records Retention Schedule (in Adobe PDF format).

 Indexing

The storage of your information in a secure location is an important first step in document management. Indexing is an equally important step to insure that your records are organized in a manner that makes them easily accessible.

Indexing services provide an electronic technique that utilizes a key word sorting scheme. This gives you the ability to request information quickly and efficiently by pre-selected key words such as a client name or a client identification number. It also allows you to segregate your information by department, which augments allocation of costs based on usage.

Indexing by file box or by a specific file within a box can be performed at your site or in our Records Center. We have indexing professionals who can perform the service at a cost that can quickly be recouped through reduced box and file processing costs. We can update your current database so that it interfaces with our records Management Software. This will support total tracking of your company files no matter where they reside.

 Destruction

The next logical and final step in a records retention program is the destruction of obsolete data. Millennium can provide you with confidential destruction for paper and vital records media. Our destruction process is mapped to insure that the documents you schedule for destruction are indeed the documents we destroy. To meet high environmental standards, we can pulp your paper documents instead of using the normal shredding alternative. Our Records Management Software can be used to notify you when document destruction dates are approaching.

Millennium can also be your single paper destruction source. We will provide your company with secured bins that can be picked up by our regular courier service and destroyed in our regular destruction process.

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